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Collection & Deposit Procedure

Board Approved

Sunday Procedure

1. In the bottom draw of the locked filing cabinet, retrieve a bank deposit slip, the bank deposit bag, the "Collection & Deposit Register Form" (see attachment a) and the check endorsement stamp.
2. Count all Cash & record on 'Collection & Deposit Register:'
3. Count the Number of Checks, Add the Total Amount of the Checks; Record Total Amount & Number of Checks on the 'Collection & Deposit Register', Endorse with the Bank Stamp & COPY front of all checks:
4. Complete the Grand Total of Cash & Checks on the 'Collection & Deposit Register' and have TWO Board Members Sign Register:
5. Fill out a Bank Deposit Slip and COPY: Note the account number for the deposit slip is the bottom number on the stamp.
6. Leave Copies of ALL CHECKS and the Bank Deposit Slip in the Office Manager's inbox:
7. Place Cash, Endorsed Checks & Bank Deposit Slip in Bank Deposit Bag:
8. Take Bag Immediately to State Bank and Deposit. Drop in the night deposit box at the State Bank drive up banking at 13th Ave. & Page Street Fargo or to the 8th street branch in Moorhead:
9. Office Manager will forward Copy of All Checks, Copy of Bank Deposit Slip, and Copy of 'Collection & Deposit Register' to the accountant for posting to the General Ledger:

Weekly Procedure

1. Checks received in the mail throughout the week should be handled as follows: Count the Number of Checks, Add the Total Amount of the Checks; Record Total Amount & Number of Checks on the 'Weekly Collection & Deposit Register' (see attachment b), Note the Purpose for the Check, Endorse with the Bank Stamp & COPY front of all checks:
2. Cash Received during the week should be handled in the following matter: Count all Cash & record on 'Weekly Collection & Deposit Register', Note Purpose for the Cash donation.
3. Fill out a Bank Deposit Slip and COPY:
4. Office Manager to Deposit Cash & Checks at least once a week prior to the Sunday Collection Deposit.
5. Office Manager will forward Copy of All Checks, Copy of Bank Deposit Slip, and Record of the collection and deposit spreadsheet to the accountant for posting to the General Ledger.